Search Shipping Records by Extracted Data

Any extracted value: B/L and invoice numbers, booking and purchase order references, container and seal numbers, master and house air waybill numbers, shipper, consignee and notify party names, vessels, voyages, flights, ports and airports, goods descriptions, SKUs and HS codes.

No. Search runs against structured document values, so the original filename is irrelevant. A reference printed inside a PDF but absent from its filename — which is the normal case — is found exactly as easily as one in the title.

No. Workspace search is private to the signed-in account and is not an internet search index. Documents are not shared between accounts, and deleting a document removes it from search along with its extracted data.

Yes, and this is one of the more useful cases. A container number typically appears on the packing list, the Bill of Lading, the arrival notice and the freight invoice. Searching it returns every document that carries it, grouped by shipment, so the full paper trail for one box is visible at once.

Yes. References are normalised for matching while the printed form is preserved on the record, so a container number searched without spaces matches a document that printed it with them, and a code entered in lower case matches an upper-case original.

Where a legacy code is known to correspond to a current one, the alias is followed rather than returning an empty result. This matters most for port codes, where superseded forms circulate in carrier and customer master data for years after the standard has moved on.

Yes. Description text from invoices, packing lists and transport documents is searchable, which is how you find a shipment when the only thing anyone remembers is what was in it. Partial terms work — you do not need the exact wording used on the document.

Yes. Results carry the review status and any outstanding discrepancies on the shipment, so a search that was really a question about whether something is clear to proceed is answered in the result rather than requiring the record to be opened.

Documents become searchable once they have been extracted, which is normally within the same session as upload or email intake. Corrections made during review are reflected, so searching a corrected reference finds the document rather than only the original misreading.

Yes. Results connect documents to their shipment record, and shipment-level attributes such as parties, routing and status are searchable in their own right — so you can find every shipment for a consignee as easily as a single document by reference.

Reviewed data can be exported and pushed to a downstream system through connectors, where your own systems can index it alongside their existing records. For teams that want retrieval to happen in their TMS rather than here, that is generally the better pattern.

It is removed from search immediately along with its extracted data. Deletion is genuine removal rather than hiding, which is also why an export taken before deletion is the right way to retain a record you may need later.