GainingDocx
Shipping document automation

Choose the freight mode. Run the right paperwork check.

Start with Air or Ocean so you see only the relevant workflows and tools. Shared commercial documents stay in one clearly marked place. Forward the set by email or upload it manually.

Choose Air or Ocean Forward by email
View a sample discrepancy report
  • Private address for every signed-in account
  • Automatic result reply to the sender
  • AWB and B/L document matching
  • Source-linked review
Shipment check3 documents compared2 findings
BillofLadingInvoicePackingList
ConsigneeBill of Lading: agreesInvoice: agreesPacking List: agrees
Port of loadingBill of Lading: agreesInvoice: agreesPacking List: agrees
Freight termsBill of Lading: agrees (CIF)Invoice: differs (FOB)Packing List: not present (—)
criticalCIF vs FOBInvoice contradicts the B/L — the wrong party gets billed.
Gross weightBill of Lading: agrees (12,480 kg)Invoice: agrees (12,480 kg)Packing List: differs (12,840 kg)
warning12,480 kg vs 12,480 kg vs 12,840 kgDigits transposed on the packing list.

Every finding links back to the exact page and printed value it came from.

  1. 01Choose the modeAir, Ocean or Shared
  2. 02Forward or uploadAdd the requested document set
  3. 03CompareMode-specific rules and evidence
  4. 04ResolveReport, approve and export

Start here

Which freight mode are you working on?

Air and Ocean have different transport records, operational risks and calculations. Choose the mode first. Use Shared only for commercial and control capabilities that genuinely apply to both.

Ocean freightOCEAN

Working with a B/L or container shipment?

Use ocean-specific checks for bookings, shipping instructions, B/L drafts, container data, arrival and free time.

Open ocean freight
Air freightAIR

Working with an AWB or airport shipment?

Use air-specific checks for SLI, AWB, MAWB–HAWB consolidation, chargeable weight and dangerous-goods paperwork.

Open air freight
Shared trade documentsSHARED

Working on documents used with either mode?

Use shared controls for invoices, packing lists, certificates of origin, matching, search, email intake and export.

Open shared controls
Forward documents by emailUpload manually

Email-in is live

Forward your shipment docs. Get the discrepancy result back.

Stop downloading attachments from an operations inbox just to upload them again. Forward the original email to your private GainingDocx address and keep the documents, extracted fields, shipment links and review trail together.

A routing address—not another inbox

Each account gets a unique, hard-to-guess address that delivers attachments directly into its private GainingDocx workspace.

Results return automatically

The sender receives a secure shipment link and a discrepancy PDF when cross-document findings exist.

Practical intake limits

Attach up to 20 PDF, JPG, PNG or WebP documents within the 25 MiB email limit.

Private and controllable

The address is unique to your account. Pause it or replace it instantly if it is shared outside your intended team.

Open email-in Keep using manual upload

Automated extraction supports review; verify important values against the attached source documents before operational use.

Forwarded shipment email

Draft documents for review

Received
To
Private GainingDocx address
Subject
FWD: Draft B/L and commercial docs
Attached
Bill of Lading · Invoice · Packing List

3

documents connected

2

items to review

1

reply sent

Shipment document check is ready

The reply includes the secure workspace link. If discrepancies are found across connected documents, the generated report is attached.

Choose the easiest intake

Two ways in. The same checked shipment comes out.

Use email-in for documents already sitting in an inbox. Use manual upload for files on your computer or phone. Both routes use the same extraction, validation, matching and review workflow.

Best for an operations inbox

Forward by email

Least handling
  1. 1

    Copy

    Open Email-in and copy your unique intake address.

  2. 2

    Forward

    Keep the PDF or image attachments and send.

  3. 3

    Track

    Watch live status and receive the result reply.

See my private intake address

Best for files on your device

Upload manually

Always available
  1. 1

    Open

    Choose single-document or batch upload.

  2. 2

    Select

    Pick PDFs or document images from your device.

  3. 3

    Review

    See progress, extracted fields and shipment checks.

Open manual upload

Both paths continue here

01

Extract and group

Read fields and connect related shipment records.

02

Validate and compare

Run document rules and cross-document discrepancy checks.

03

Review and act

Open the shipment, verify source evidence and export or reply.

Everything, grouped by mode

Find exactly what you need in one place.

Pick your freight mode and every guided workflow, document parser, control, calculator and template for that mode appears together. Air excludes container and B/L tasks; Ocean excludes AWB and airline requirements.

Use ocean-specific checks for bookings, shipping instructions, B/L drafts, container data, arrival and free time.

Open ocean freight

Guided workflows2

Document parsers4

Controls1

Free tools5

Templates5

Also applies to ocean freight

21

Commercial paperwork and platform controls used with either freight mode — an ocean shipment still needs these.

Guided workflows2

Document parsers5

Controls6

Free tools3

Templates5

All 11 tools All 11 templates All features

Freight documentation guides

Know what every field means.

Plain-language guides connect shipping concepts to the parsers, calculators and templates you can use next.

Browse all 20 guides

12 min guide

How to Read a Bill of Lading: Fields, Terms & Checklist

Read guide

16 min guide

Incoterms 2020 Explained: All 11 Rules, Risk and Cost Transfer

Read guide

14 min guide

Chargeable Weight Calculator Guide: Air Freight, Volumetric Weight & Examples

Read guide

18 min guide

Demurrage and Detention: Calculation, Free Time, Examples & Invoice Audit

Read guide

15 min guide

HS Code Classification: Structure, GRI Rules and How to Classify

Read guide

10 min guide

How to Calculate CBM for Shipping: Formula & Examples

Read guide

Built around real paperwork

See why GainingDocx exists and how the workflow fits together.

Our About page gives a visual tour of the documents, checks, tools, templates and outputs behind Freight Document Manager.

Explore our approach Try one document