Free shipping document templates

Yes. Every template can be completed in the browser and downloaded without an account. Editable Excel and Word starter files are available alongside the generated PDF for teams that maintain documents offline.

Commercial invoices, pro forma invoices and packing lists are yours to issue and sign. Bills of lading, air waybills, certificates of origin and delivery orders require a specific issuing authority — a carrier, an airline or cargo agent, a chamber of commerce or the party controlling the cargo. For those, the template is a data worksheet for preparation and for checking the issued document.

Because a Bill of Lading evidences the carrier's receipt of goods and its contract of carriage, and where negotiable it is a document of title. Only the carrier, NVOCC or an authorised agent can make those statements. The worksheet assembles complete particulars for submission as shipping instructions and lets you check the carrier's draft field by field.

The template forms are designed to keep entries in the browser while you prepare the document. Review any finished file before sharing it with a carrier, customer, broker or authority — the responsibility for what a document states remains with whoever issues it.

Yes. Complete the browser form and download a generated PDF, or take an editable XLSX or DOCX starter file for offline work — which is what most carriers and customers expect when they ask for a document 'in Word format'.

Where totals exist, yes. Line amounts, package counts, net and gross weights and CBM are calculated from the rows rather than typed, which removes the most common defect in real shipping documents: a printed total that does not equal the sum of its lines.

A commercial invoice or packing list you complete and sign is your document and is used exactly as any other would be. Requirements do vary by destination, so confirm anything jurisdiction-specific with your broker. Worksheets for documents you cannot issue are for preparation, not for submission as the document itself.

Yes, in the workspace. Where a related document has been extracted and reviewed — an invoice, a booking confirmation, a packing list — its data can populate a counterpart draft, so parties, references, cargo lines and weights carry across rather than being retyped. That is also what keeps the two documents consistent.

The credit's requirements govern, and they are frequently stricter than customs. Read the credit before preparing anything: it may prescribe the goods description word for word, the number of originals, who must sign, and what a packing list must show. A document that satisfies customs perfectly can still be a discrepancy under a credit.

Yes — use the container packing list, which allocates every package to a specific container and seal number with subtotals per unit. Once cargo spans more than one container, shipment totals alone cannot support a customs examination, a shortage claim or a VGM reconciliation.