Goods Receipt Parser
A goods receipt proves what physically arrived, not merely what was ordered or invoiced. GainingDocx extracts accepted, rejected and damaged quantities at line level so shortages cannot pass a total-only match.
The receipt can serve as the third evidence role alongside the PO and invoice. For ocean workflows, a B/L or sea waybill can provide transport evidence while receipt documents confirm final acceptance.
No sign-up for your first document · 15–30 seconds per page
What gets extracted
- Receipt or GRN number, receipt date, warehouse and receiver
- PO, invoice, shipment and B/L references
- Product code, description, received, accepted and rejected quantity
- UOM, lot, batch, serial, condition and damage notes
Deterministic checks
Computed in code — the AI never does the math.
- Accepted plus rejected quantities versus received quantity
- Received quantities versus PO and invoice lines
- Exact PO and shipment-reference consistency
- Missing, damaged or over-received goods routed to review or blocked
How it works
- 1Upload or photograph the document — pages are compressed on your device.
- 2Review the extracted fields; deterministic checks flag anything suspicious.
- 3Export to Excel, CSV or JSON, or generate the counterpart document.
Frequently asked questions
Can a shipment match without receipt evidence?
No automatic approval is issued when a required evidence role is missing. The result remains incomplete.
Are damaged quantities preserved?
Yes. Rejected and damaged quantities and notes are retained separately from accepted quantity.
Try it on your own document — free, no sign-up
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